Invite
Vendors add themselves.
Share your invite link or QR code. Vendors add their details and files. You approve each one.
Event vendor management software
Event vendor management software, without the seven spreadsheets
Most event teams we talk to say their vendor list is a mess: a few spreadsheets, Gmail, someone’s phone. Fora puts every vendor, rep, past project and COI in one place your whole team can search.
Spreadsheets vs. Fora
What changes when the list is shared.
| Task | Spreadsheets and email | Fora |
|---|---|---|
| Where the vendor list lives | A copy per planner, per event | One list the whole team searches |
| Finding who you used last time | Search Gmail | Every vendor shows the projects they worked |
| COIs | Checked once, if someone remembers | Status per event, checked against the date |
| When someone leaves | Their vendors leave with them | The list stays with the team |
| Quotes and payments | Another tab | Quoted, paid and balance on each event |
COIs per event
“We’re a day before the event, and someone’s like, ‘I’ve missed one vendor.’”
What event teams tell us
Know which COIs need you before the event.
Every vendor shows its COI status against the event’s date. Anything that needs you moves to the top. Read more on COI tracking for event vendors.
Your team’s memory
“Everyone just goes into their Gmail and searches.”
What event teams tell us
Who did we use last time? Ask Fora, not Gmail.
Search every vendor and the projects they worked. Team notes show who wrote them, and the best ones stay pinned.
Less typing
A fuller list, from day one.
Import your spreadsheets, then let vendors and their websites fill in the rest.
Enrich
Start with a website.
Get suggested contact details, notes and photos. Every value has a source, and nothing saves until you approve it.
Share
Send the client a link.
Share the roster, call times, quotes or a COI checklist. Choose exactly what they see. No client login.
Who it’s for
Teams that hire a lot of vendors.
Event planners
Every vendor and venue you’ve worked with, ready for the next event.
Agencies
One vendor list for the whole team, with notes on who’s good for what.
Production companies
Crews, rentals and AV across many shows, with COIs per show.
In-house event teams
The vendor knowledge stays when people move on.
Free for up to 25 records. Individual $19/month. Team $15 per user/month. See pricing
Questions
Event vendor management questions
What is event vendor management software?
It keeps the vendors an event team hires in one shared place: contacts, past events, quotes, payments and certificates of insurance. Instead of a spreadsheet per planner, everyone searches the same list and sees what each event still needs.
How is Fora different from a CRM or an all-in-one event platform?
A CRM is built around sales leads, and most event platforms are built around registration or venue bookings. Fora is built around the vendors you hire: who they are, which events they worked, and whether their COI covers the next one.
Can I import my existing vendor spreadsheet?
Yes. Fora imports .xlsx and .csv files. You match each column once, and every row becomes a vendor your team can search.
Do vendors need a Fora account?
No account is needed for them to join your list. Share your invite link or QR code, vendors add their details and files, and you approve each one.
How much does Fora cost?
There is a free plan for up to 25 records with no credit card. Individual is $19 a month. Team is $15 per user a month with a 3-user minimum and one shared vendor list.
Built for how your team works
One vendor list your whole team can search.
Bring your spreadsheet. It imports in minutes.
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